DePaul University Library > Services > Digital Services > Scholarly Publishing

Scholarly Publishing


The Library's Scholarly Publishing Services provide a platform for publishing, promoting and preserving the scholarly works of DePaul faculty. We work closely with faculty to help their publishing projects succeed,  increasing their impact and reputations and preserving that work for the long-term. Services include:
  • Providing a platform and training for launching and maintaining online journals, conference proceedings and other types of scholarly output
  • Helping faculty clarify author rights with publishers
  • Archiving and promoting faculty work at DePaul
  • Support for e-book publishing, including launching online textbooks
  • Supporting faculty develop their reputations and build readership worldwide
  • Providing regular reports on downloads and pageviews of faculty work

See the full list of projects we support or click the Get Started button.​

Copyright & Author Rights


While the Library cannot provide legal advice, the University Library has much experience in navigating copyright issues and can help faculty get started on tackling copyright issues in a number of ways:

  • Help clarify your publisher's allowances for archiving your work in DePaul's institutional repository, Via Sapientiae
  • Suggest alternatives when you do not have rights to archive your content
  • Answer questions on use of copyrighted works in courses
  • Provide image-based resources for use in your published academic materials
  • Put you in contact with DePaul's Office of Legal Council for more complicated issues

Publisher Agreements

Typically, publishers allow authors to preserve their scholarly works in their university's institutional repository, like Via Sapientiae at DePaul. However, this is not always the case. The best place to find out what your publishers allow is by consulting your publisher directly, but the online SHERPA/RoMEO database can often provide the most convenient way to determine a publishers policies on copyright and archiving.


SHERPA/RoMEO provides detailed policy information for specific publishers and journals, using a straightforward RoMEO Colour scheme.

RoMEO Colour Archiving Policy
Green Can archive pre-print and post-print or publisher's version/PDF
BLUE Can archive post-print (ie final draft post-refereeing) or publisher's version/PDF
YELLOW Can archive pre-print (ie pre-refereeing)
WHITE Archiving not formally supported

If you have remaining questions, you can always contact Digital Services for a consultation.

Alternatives for Restricted Copyrighted Works

If your publisher will not allow inclusion of your works in DePaul's institutional repository, there are alternatives:

  • You can publish a pre-print or post-print version of the work
  • You can include descriptive metadata (title, author, abstract, etc.) only and link to the proprietary database holding the work
  • You can include only the metadata

For more information, contact Digital Services for a consultation.

Use of Digital Content in Courses

The Library provides  several ways to use copyrighted and other restricted digital content for use in courses that meet the criteria for Fair Use under US Copyright Law.

Library Resources

The Library's own Digital Collections are available for use by anyone to use for the purposes of scholarship or education. These online collections include freely accessible texts, maps, images and other digital objects that can be downloaded or linked to.

The Library's Digitization Services can also digitize physical items for you, for use in instruction or research. See our Digitization Services for more information.

In addition, the Library has resouces like ArtStor's  Images for Academic Publishing (IAP), which can be used in scholarly articles and other publications.​​​​

Readership Tools

Extend your reach and measure your success using our Readership toolkit.

  • Receive monthly readership reports from your SelectedWorks and Via Sapientiae collections
  • Get our advice on improving your placement in search engines like Google and Bing
  • Learn tricks for leveraging social media to promote your work

Course Support

Learn how a digital project can help you and your students.

  • We can consult with you on turning an idea you already have into reality
  • Give you ideas on how our platforms and services can be used in the classroom or your D2L courses
  • Leverage library systems to build engaging student projects
  • Preserve your course projects into a collection that can benefit future studetns and faculty around the world

Faculty Works

Faculty SelectedWorks

Start to Finish Collections of Faculty Works

Faculty produce amazing scholarly output at DePaul and we want to let the world know about it. To strengthen and enhance the reputations of our faculty, the Library offers services to review faculty CVs, clarify the terms of publisher agreements and then archive and promote that work on the University's institutional repository, Via Sapitentiae, augmenting the visibility and access traditional journal publishing offers.

In addition, the Library offers SelectedWorks, a web-based service providing DePaul scholars a personal webpage to showcase and preserve their research output. For more information on SelectedWorks, see About Via Sapientiae.

How it works

The Library first solicits the CVs and other scholarly activity reports already generated by your school, college or department. We then review the rights agreements you have entered into with your publisher to determine how individual works can be made available in Via Sapientiae. Generally, works will fall into two access models:

  1. Citation information with abstract and a link to the publisher's online website
  2. Or, open access for worldwide, online audiences to the full-text copy

Once the Library determines which access model the publisher allows, we will then add the appropriate version under your school, college or department's faculty collection in Via Sapientiae.

Finally, when the work is available in Via, faculty can optionally create their own personal ScholarlyWorks page to organize this research in any way they wish, receive monthly readership reports and set up mailing lists. Best of all, these ScholarlyWorks pages are yours and follow you throughout your career, no matter which institutions you are affiliated with in the future.​​