DePaul University Libraries > Special Collections > Policies > Reproduction Policy

Reproduction Policy

DePaul Special Collections and Archives (SPCA) recognizes that researchers may benefit from personal research use copies of selected materials in our collections. Reproductions, either made from a personal device such as a camera or cell phone camera, or ordered through the services of SPCA staff, are not meant to replace the careful study of materials in the Reading Room. Researchers desiring reproductions must first speak with an SPCA staff member to review the condition of the materials and their suitability for reproduction. SPCA reserves the right to refuse to reproduce, or allow self-service reproduction, of materials in our collections if these materials might be damaged by the reproduction process, if the intellectual integrity of the collection will be jeopardized, or if reproduction is restricted by donor agreement or United States Copyright Law.

Please understand that reproductions are meant to alleviate, but not replace, note taking, and that reproductions may not be used to create a complete personal copy. Reproductions are made available for one-time use for research, teaching and private study and may not be further copied or distributed. Researchers are responsible for ensuring that their reproduction of SPCA materials complies with all applicable copyright laws.

Researchers seeking permission to reproduce or publish materials held by SPCA must submit a written request. Permission to reproduce archives and manuscripts does not convey the right to publish the material in any manner. Researchers are responsible for securing permission from all copyright holders prior to publication. Some publication projects may be subject to a use fee.

Researchers in our Reading Room are encouraged to use their own cameras or cell phone cameras to make reference copies. There is no charge for self-service photography.

Limited reproduction services may be completed for a fee. Photocopying and scanning requests for in-person orders placed by researchers are typically completed within 48 hours. Orders received via email or phone are typically completed within two to four weeks. Please allow extra time for unusually large or complex orders.

Standard Copy:
Limit: 100 reproductions per academic term
$0.20 each for photocopies or PDFs

High Resolution Copy:
Limit: 10 scanned images per academic term
$1.00 per image​

Bound Volumes, high resolution:
Limit: 10 scanned pages per academic term
Fees: $1.00 per page

Fees: $25.00 for entire thesis, photocopies or PDF
Self-service digital photography is allowed

Faculty Publications (ArdFAC):
Limits: No photocopies or PDFs by staff are permitted
Self-service digital photography is allowed

Theatre School videos are provided to DePaul Theatre students and faculty free of charge, upon receipt of a blank DVD. Fees: $10.00 for audio or video copies from other collections​

Fees: $5.00 for reproduction requests that will be delivered to the researcher via USPS or FedEx

Researchers may borrow the departmental camera for 2 hour intervals at no charge.
Fees: $5.00 to purchase a USB drive if needed to transfer files

WARNING CONCERNING COPYRIGHT RESTRICTIONS: The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproductions. One of these specified conditions is that the photocopy or reproduction is not to be used for any purpose other than private study, scholarship, or research. If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of fair use, that user may be liable for copyright infringement.

The Department reserves the right to refuse to accept a reproduction order if, in its judgment, fulfillment of the order would involve either damage to the materials or violation of copyright law.


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