DePaul University Libraries > About > Policies > Give to the Library

University Library Gift Policy

​​​​​​The University Library welcomes gifts of books and other research materials that enhance the collection strengths and support DePaul’s instructional and research programs. All potential gifts are evaluated by appropriate library staff in accordance with the collection development policies of the DePaul University Library and the Gift Acceptance and Processing policy of the University.

Library Donation Form

The library also welcomes direct donations of money to support library collections and programs. All monetary donations designated for the library will be processed in collaboration with DePaul’s Office of Development. Please find further information here: https://alumni.depaul.edu/GiveToDePaul

​​​​Temporary Gift Policy​

Thank you for thinking of DePaul University Library as the next home for your donated materials. Both the John T. Richardson Library at the Lincoln Park Campus and the Loop Library at the Loop Campus are currently closed to patron traffic until university officials deem it safe enough to fully reopen the Library. We will not be accepting donations until the John T. Richardson Library enters its final stage of reopening due to lack of staff available to accept and process the donations. We apologize for the inconvenience.

Until the library enters its final stage of reopening , potential donors are asked to review the University Library Gift Policy to ensure that their donation matches DePaul’s list of acceptable materials. A few important things to note:

  • Materials in very good condition which support the teaching and research mission of the university are preferred.
  • The library will not accept duplicate holdings.
  • The library will donate or discard all gifts not added to the collection.
  • ​​Current DePaul faculty and staff can send up to 50 titles without a list. Students and donors not affiliated with DePaul are required to provide a list. The list should include title, author, and publication date for each item. Liaison librarians​ will review the list and select items from the list to be added to the collection.

Should you wish to make a donation after the library enters its final stage of reopening​, please fill out the Library Donation Form. Although we cannot physically accept donations at the moment, the collections staff is happy to review your list of materials while we work remotely, and we will contact you as soon as possible to discuss your potential donation.

Acceptable Materials​​

The library will add only materials in very good condition which support the teaching and research mission of the University and do not duplicate existing holdings. The library will donate or discard all gifts not added to the collection. In general, the library does not accept: textbooks, workbooks, outdated editions, damaged or underlined books, photocopies, popular paperbacks, or brittle books, materials requiring special handling, storage, or other restrictions. Please note that the Library only accepts journal issues to replace ones missing within an existing set, not to add new titles to the collection or to expand the coverage of a title in the collection.

Donations of Books or Other Items

All donors are strongly encouraged to provide a list of items for review of appropriateness for adding to the collection rather than sending materials directly to the library. Current DePaul faculty and staff can send up to 50 titles without a list. Students and donors not affiliated with DePaul are required to provide a list. Please send a complete list of materials to be donated to kscheuri@depaul.edu​ including the title, author, and publication date for each item. If you would like to discuss your donation prior to creating a list, contact the Collection Development Department at kscheuri@depaul.edu.

Donations of Rare Books or Archival Materials

Please contact the Head, Special Collections & Archives, Jamie Nelson (jnelso56@depaul.edu).

Monetary Contributions

Please contact the Director of Business and Administration, Matt Krause (​mkrause2@depaul.edu​) or DePaul University’s Director of Gift Processing (giving@depaul.edu).

Acknowledgement of Donations

The Library provides a written acknowledgement for donations that have been discussed and approved prior to receipt, noting the number of volumes received. The library does not provide an itemized list of the materials donated or an estimate of the value of the gift. Any appraisal of the gift is the responsibility of the donor. Donors should consult a tax consultant or attorney regarding non-cash gifts. [See IRS Form 8283, “Noncash Charitable Contributions”] Upon request, library staff can provide donors with a list of certified appraisers.

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