DePaul University Library > About > Policies > Room Reservations Policy

Room Reservations Policy

The DePaul Loop Library and John T. Richardson Library have limited space available to be reserved for DePaul-related functions when the library is open. The event organizer must submit the r​oom reservation request online by logging into depaul.libcal.com. On infrequent occasions the Library allows events, receptions, etc. to be held in library space. Such arrangements may be requested through the Library Administrative office at 773-325-7849. To arrange special library instruction sessions, contact Heather Jagman at 773-325-7704. To reserve the Scholar's Lab, contact Megan Bernal at 773-325-2290 or mbernal2@depaul.edu
 
  • JTR Rooms
  • Loop Study Rooms
  • media:scape Tables

JTR Rooms

Room Reservations Policy – JTR Study Rooms

These include rooms 202, 203, 204, 205, 404, 405, and 412. These rooms include seating for 3-10 people and a whiteboard or chalkboard.

  1. Room use is restricted to current DePaul faculty members, staff members, or students.
  2. To use study rooms, groups must make a reservation at depaul.libcal.com.
  3. Study rooms are intended for groups of three or more. Groups of fewer than three may be asked to forfeit their reservation and vacate in favor of a larger group.
  4. Study rooms are self-reservable, and study room reservations may be made at any time before the start of the reservation. After receiving confirmation, the requester must have a copy of the confirmation (either print or digital) during the reservation time.
  5. Rooms may be booked for up to a two-hour time period, and individuals may reserve only one room per day for their group.
  6. Rooms may not be scheduled for recurring classes.
  7. Noise disruption--Respect for those studying and conducting research in the library should be observed at all times. To minimize noise disruption, the room doors should not be propped open, and the sound volume for media should be kept at an intermediate level. It is expected that groups entering and leaving the library meeting spaces interact with low voice levels.
  8. Personal belongings--The Library is not responsible for any items left unattended. All individuals are urged to keep laptops, purses, book bags, and other valuables in their direct supervision at all times.

Questions about Library room reservations may be directed by e-mail to LibCalendar@depaul.edu, or by phone to 773-325-7895.

Rev. Oct. 2015

Room Reservations Policy – JTR Conference Rooms

These include room 300 (Rosati Room) and room 400 (Dorothy Day Room). These rooms include seating for 10-40 people and PC and screen projection equipment. To arrange for a whiteboard, contact the Library Administrative office at 773-325-7849.

NOTE - Library staff will enter information for all events in the Richardson Library Conference Rooms and Meeting Rooms into events.depaul.edu. To avoid duplication, please do not enter information for your event into events.depaul.edu. If you have an event description that you would like posted, please e-mail libcalendar@depaul.edu and library staff will add that information for you. ​

  1. Room use is restricted to DePaul-sponsored functions only (i.e. organized by faculty, staff, or organizations approved by the Office of Student Involvement).  Rooms may be booked for up to a four-hour time period, and groups may reserve one room per day. 
  2. Student organizations must be listed online at Orgsync to reserve rooms, and only the president of the organization may reserve rooms.
  3. Rooms may NOT be scheduled for recurring classes.
  4. All room reservations must be made at least two business days in advance.  If a room is unreserved, it may be used by a DePaul group (not an individual) on a first come, first served basis.
  5. Food--Event catering is permitted in the Rosati Room (JTR 300) and Dorothy Day Room (JTR 400), and must be arranged by the event organizer through Chartwell’s.  No other food/restaurant deliveries are permitted.
  6. Furniture Arrangement--Any special furniture arrangements needed must be arranged by the event organizer in advance through Facilities Operations.  Furniture may NOT be rearranged or moved from the room except by FO staff.  If the furniture arrangement request has not been completed in time for the event, contact FO. 
  7. Equipment-- Equipment problems should be reported directly to TCC/IS Field Services (312-362-8765) using the phone adjacent to the podium.
  8. Noise disruption--Respect for those studying and conducting research in the library should be observed at all times.  To minimize noise disruption, the meeting room doors should not be propped open, and the sound volume for media kept at an intermediate level.  It is expected that groups entering and leaving the library meeting spaces interact with low voice levels.
  9. Personal belongings--The Library is not responsible for any items left unattended.  All individuals are urged to keep laptops, purses, book bags and other valuables in their direct supervision at all times.

Questions about Library room reservations may be directed by e-mail to LibCalendar@depaul.edu, or by phone to 773-325-7895.

Rev. Oct. 2015 

Room Reservations Policy – JTR Meeting Rooms

This includes room 403. This room includes seating for 3-10 people and a whiteboard or chalkboard.

NOTE - Library staff will enter information for all events in the Richardson Library Conference Rooms and Meeting Rooms into events.depaul.edu. To avoid duplication, please do not enter information for your event into events.depaul.edu. If you have an event description that you would like posted, please e-mail libcalendar@depaul.edu and library staff will add that information for you.
  1. Room use is restricted to DePaul-sponsored functions only (i.e. organized by faculty, staff, or organizations approved by the Office of Student Involvement).
  2. Student organizations must be listed online at Orgsync to reserve rooms, and only the president of the organization may reserve rooms.
  3. DePaul student study groups may not reserve these rooms, but may use any rooms not currently in use or reserved (DePaul student study groups may reserve rooms 202, 203, 204, 404, 405, 406, and 412). Open rooms operate on a first-come, first served basis with groups of three or more having priority over one or two individuals.  If a group fails to arrive within 15 minutes of its scheduled starting time, or if fewer than three people arrive, the group’s reservation will be cancelled and the room will be open on a first come, first served basis.
  4. Rooms may be booked for up to a four-hour time period, and groups may reserve one room per day.
  5. Rooms may not be scheduled for recurring classes.
  6. All room reservations must be made at least two business days in advance.  If a room is unreserved, it may be used by a DePaul group (not an individual) on a first come, first served basis.
  7. Noise disruption--Respect for those studying and conducting research in the library should be observed at all times.  To minimize noise disruption, the meeting room doors should not be propped open, and the sound volume for media kept at an intermediate level.  It is expected that groups entering and leaving the library meeting spaces interact with low voice levels.
  8. Personal belongings--The Library is not responsible for any items left unattended.  All individuals are urged to keep laptops, purses, book bags and other valuables in their direct supervision at all times.
Questions about Library room reservations may be directed by e-mail to LibCalendar@depaul.edu, or by phone to 773-325-7895.

Rev. Oct. 2015

Room Reservations Policy for JTR 115 “Program Room”

To reserve Richardson Library Room 115, the event organizer must submit the room reservation request through the Library online reservation system at http://depaul.libcal.com/ or emailing JTR115@depaul.edu. Responses to room reservation requests should be expected within one business day.
  1. Room use is restricted to DePaul-sponsored functions only (i.e. organized by faculty, staff, and organizations approved by the Office of Student Involvement). Student organizations must be listed online at Orgsync to reserve rooms, and only the president of the organization may reserve this room. Student organization events must have a sponsor from a university office or department (faculty/staff), who must be present at the event. The event organizer is responsible for all furniture, catering, and publicity arrangements.
  2. JTR 115 may NOT be scheduled for recurring classes. JTR 115 should be reserved 48 hours in advance of the event to ensure booking, as Library rooms are in heavy demand. The Library will not cancel or rearrange another group’s reservation to accommodate a new request; however, preference may be given to Library programs and events that require the use of specific technology in the room.
  3. Access to Facilities – When JTR 115 is not in use it is to be locked at all times. The Library Administration Office will provide access to the room between the hours of 9 a.m. to 5 p.m. After 5 p.m. access to the room can be provided by going to Access Services.  Access Services or Public Safety can be contacted to lock the room for events after 5 p.m. The user is responsible for making sure the room is locked.
  4. Food—Event catering is permitted in JTR 115 and must be arranged by the event organizer through Chartwells. No other food/restaurant deliveries are permitted.
  5. Furniture Arrangement—Any special furniture arrangements needed must be arranged by the event organizer in advance through Facilities Operations. All table requests must be placed through FO. Furniture may NOT be rearranged or moved from the room except by FO staff. If the furniture arrangement request has not been completed in time for the event, contact FO.
  6. Technology & Equipment—JTR 115 is equipped with a range of technology, including PC and screen projection equipment, performance lighting and recording equipment, and teleconferencing.  We recommend previewing and testing available technology prior to the event. Requests for digital recording of events by university Media Production & Training (MPT) staff may be made through that office. Visit the Media Production page for more information.
  7. Technology Support – The event organizer is responsible for requesting assistance with technology and should contact MPT for technology training on the equipment. Equipment problems should be reported immediately to TCC/IS Field Services via phone (312-362-8765).
  8. Noise Disruption—Respect for those studying and conducting research in the library should be observed at all times. To minimize noise disruption, the meeting room doors should not be propped open, and the sound volume for media kept at an intermediate level. It is expected that groups entering and leaving the library meeting spaces interact with low voice levels.
  9. Personal Belongings — The Library is not responsible for any items left unattended. All individuals are urged to keep laptops, purses, book bags, and other valuables in their direct supervision at all times.
 Contact the Library Administrative office at 773-325-7849 with questions regarding JTR 115 room reservations.
 
 

Loop Study Rooms

Room Reservations Policy – Loop Library Study Rooms

These include rooms 10011, 10014, 10016, 10023, 10029. Rooms 10011, 10014, 10016, and 10029 have seating for 2-10 people and a whiteboard or chalkboard; room 10023 is smaller with seating for 2-5 people and a whiteboard.
  1. Room use is restricted to DePaul University faculty members,  staff, and currently enrolled students.
  2. A group of 2 or more is required for a reservation.
  3. Rooms may be booked for up to a two-hour time period, and groups may reserve one room per day.
  4. Rooms may not be scheduled for recurring days/times, e.g., every Tuesday 2-4.
  5. Noise Disruption: To minimize noise disruption, doors should not be propped open, and the sound volume for media kept at an intermediate level.  It is expected that groups walking to and from rooms will keep voices low.
  6. Personal belongings--The Library is not responsible for any items left unattended.  All individuals are urged to keep laptops, purses, book bags and other valuables in their direct supervision at all times.
Questions about Loop Library room reservations may be directed by e-mail to LibCalendar@depaul.edu, or by phone to Evan Finneke, 312-362-5834 

media:scape Tables

Room Reservations Policy – JTR media:scape Collaborative Work Tables

media:scape Collaborative Work Tables are located on the north side of the first floor of the Richardson Library. Tables include seating for 3-6 people, and Theaters include seating for 3-8 people.  Tables are numbered from West to East (media:scape Tables #1-4 and media:scape Theaters #1-2) For more information, go tobit.ly/jtrmediascape
  1. media:scape table use is restricted to current DePaul faculty members, staff members, or students.
  2. To use media:scape tables, groups must make a reservation at depaul.libcal.com.
  3. media:scape tables are intended for groups of three or more. Groups of fewer than three may be asked to forfeit their reservation and vacate in favor of a larger group.
  4. media:scape tables are self-reservable, and reservations may be made at any time before the start of the reservation. After receiving confirmation, the requester must have a copy of the confirmation (either print or digital) during the reservation time.
  5. media:scape tables may be booked for up to a two-hour time period, and individuals may reserve only one table per day for their group.
  6. Equipment-- Equipment problems should be reported directly to TCC/IS Field Services (312-362-8765). Patrons may check out various connectors at the Access Services desk.
  7. Noise disruption--Respect for those studying and conducting research in the library should be observed at all times.  To minimize noise disruption, the sound volume for media should be kept at an intermediate level.  Because the media:scape tables feature open seating, it is expected that groups will interact with reasonable voice levels.
  8. Personal belongings--The Library is not responsible for any items left unattended.  All individuals are urged to keep laptops, purses, book bags and other valuables in their direct supervision at all times.
Questions about Library room reservations may be directed by e-mail to LibCalendar@depaul.edu, or by phone to 773-325-7862.
 
Rev. Jan. 2015