The DePaul Loop Library and John T. Richardson Library have spaces available to be reserved for DePaul-related functions when the library is open. The event organizer must submit the room reservation request online at the Library Room Reservations site. On infrequent occasions the Library allows events, receptions, etc. to be held in library spaces. Such arrangements may be requested through the Library Administrative office at 773-325-7849. To arrange special library instruction sessions, contact Heather Jagman at 773-325-7704.
General Room Reservations Policy
The following policies apply to all reservable spaces at the DPU Library.
- Use: Reservations can only be made by current DePaul students, faculty, and staff through libcal.depaul.edu.
- Noise: Respect for those studying and conducting research in the library should be observed at all times. To minimize noise disruption:
- Room doors should not be propped open
- Sound volume for media should be kept at an intermediate level
- Groups entering and leaving the library meeting spaces should interact with low voice levels.
- Theft: The Library is not responsible for any items left unattended. All individuals should keep laptops, purses, book bags, and other valuables in their direct supervision at all times.
- Technology & Equipment: Equipment problems should be reported directly to TCC/IS Field Services at 312-362-8765.
- Furniture: Please return all meeting room furniture to where it was found. All meeting room tables and chairs are on casters and easily-moved to suit meeting needs.
- Food: Event catering is permitted in JTR 300 (Conference Room), Idea Labs 1 & 2 (JTR 206 and 207), the Scholar's Lab (JTR 103), and the Program Room (JTR 115). Catering must be arranged by the event organizer through Chartwell’s; no other food/restaurant deliveries are permitted.
- Filming: The library’s policy on Photography , Filming, and Audio Recording also applies to these spaces.
Additional Room Policies
Additional policies exist by room type, listed below:
The following policy applies in additional to the General Room Reservation Policy:
- Use: A minimum of 3 people is required to reserve and use the space.
- Individuals may reserve only one room per day for their group.
Meeting Spaces: 300 (Conference Room)
The following policy applies in additional to the General Room Reservation Policy:
- Use: Room use is restricted to DePaul-sponsored functions only (i.e. organized by faculty, staff, or organizations approved by the Office of Student Involvement).
- A minimum of 10 people for reservation. The rooms can hold a maximum of 40 people.
- Rooms can be reserved for up to a 4-hour time period.
- Library staff will enter information for all events in the Richardson Library Conference Rooms and Meeting Rooms into events.depaul.edu.To avoid duplication, please do not enter information for your event into events.depaul.edu. If you have an event description that you would like posted, please e-mail libcalendar@depaul.edu and library staff will add that information for you. (add this to confirmation email)
- Student organizations must be listed online at Orgsync to reserve rooms. Only the president of the organization may reserve rooms.
- Spaces are not to be used for recurring classes.
- JTR109 (Scholar's Lab)
- JTR206 (Idea Lab 1)
- JTR207 (Idea Lab 2)
- Loop 10001 (Collaboratory)
The following policy applies in additional to the General Room Reservation Policy:
- Enter the room by swiping your DePaul ID card at the entrance.
- Use of these spaces for multiple or recurring classes can be made if there is a demonstrated need due to innovative or specialized nature of course content, but cannot be guaranteed. Any library spaces used for courses may not be entered as the classroom of record as this is a separate university process and system.
The following policy applies in additional to the General Room Reservation Policy:
- Food and beverages are not allowed in the studios.
Additional Policy for Maker Hub:
- Faculty and staff looking to use this space are required to sign a one-time safety waiver.
- Food and beverages are not allowed in the labs unless previously authorized by library administration.