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DePaul University Libraries > About > Policies > Collection Development
The purpose of these policies is to provide the DePaul community with information about how the collection of the DePaul University Library is built and maintained.
Policies pertaining to a specific material format are listed first, followed by a section on policies that apply across formats.
Suggest A Purchase Form
Library Donation Form
E-books: The Library can only purchase e-books that are available for academic institutions to license. This currently rules out most popular reading materials and items that are considered to be textbooks, as well as many older texts. However, the Library does purchase e-books for the collection and faculty are welcome to indicate that they would like a requested text to be purchased in e-book format, if available. Licenses for e-books often come with use restrictions, including limits on simultaneous users.
Criteria for Online Access: Whenever possible, the Library avoids subscribing to databases that require users to create their own personal logins to access the content rather than allowing IP based access. While unlimited simultaneous access to database content is the Library’s preferred model, subscriptions to resources with limited numbers of seats will be considered where doing so is necessary either to access important content or due to budget constraints.
Alumni Publications: Alumni publications are not actively purchased. If donated, these will be reviewed using the same criteria as other donated titles.
Binding: Materials acquired in paperback format will be processed and added to the collection without commercial binding. However, exceptions are routinely made for oversize titles, music scores, art titles and reference titles.
Damaged Materials: Materials that are repairable and which meet set criteria for age and usage will be automatically sent out for offsite repair, then re-shelved upon their return. Materials not meeting these criteria, or which would require replacement, will be subject to review by Liaison Librarians
Dissertations & Theses: For older
dissertations and theses of DePaul students that the Library received in print
format, the Library maintains one copy in Special Collections. The Library
acquires microfilm of DePaul dissertations and theses when submitted to
ProQuest and the Library also supports the uploading of electronic versions of
dissertations and theses to Via Sapientiae, DePaul's institutional repository. For questions concerning
dissertations and theses posted to Via Sapientiae, please consult the
responsible School, College or Department.
Donations/Gifts: The full details of these are available in the University Library Gift Policy.To make a donation, you will first need to fill out the Library Donation Form. If you would like to discuss your donation prior to filling out the form, please contact the Collection Development Department at LibCollDev@depaul.edu
Duplicates: The Library avoids purchasing physical duplicates of a title. Exceptions include titles needed at multiple campuses, placed on reserves for multiple sections of a course, university-sponsored reading programs, purchased for the Chicago Collection and faculty publications. If a title is requested in a different format (print or online) than the one that currently exists in our collection, these may be purchased pending Liaison Librarian review and availability of funds.
by non-tenure track DePaul faculty (e.g. adjunct faculty, visiting
faculty) are not automatically purchased. Non-tenure track faculty may
contact their Library liaison
to request that the Library purchase their publication. Purchases are
at the discretion of the Library liaison. For works published by
non-tenure track faculty, the Library will only purchase one copy for
the circulating collection.
Languages: Most of the materials that the Library acquires are in English. In some subject areas, foreign language materials are actively collected though typically only in languages that are taught at DePaul.
Materials Rarely Collected: The following types of materials are rarely collected by the Library: Textbooks, self-published materials, review copies, study guides, curriculum kits, paper-based maps, psychometric instruments, and business case studies.
Reserves: Each academic quarter, there is an upper limit of $300 for purchases of reserves materials for a course. Materials that exceed this amount will be forwarded to the relevant Liaison Librarian for consideration. All requests for course reserves materials, including those already owned by DePaul, should be placed through DePaul’s ARES Course Reserves System. The Library will default to purchasing a requested title as an e-book if a version offering access to an unlimited number of users is available unless the requester indicates that only a print version is acceptable. The Library will not purchase e-books for reserves that do not provide access to an unlimited number of simultaneous users.
Weeding: Due to space constraints and the need to keep the Library’s collection useful, relevant and accessible for the DePaul community, the Library periodically engages in weeding activities. Common reasons for a title being weeded include: older editions of new title, duplicate copy of infrequently used work, obsolete content, poor condition. When appropriate, weeded items will be sent to Better World Books.